These posts are advertised in the DOD, broader Public Service and Media (flyers only)
CENTRE : SAMHS (Force Support Chief Director), Kasteelpark
REQUIREMENTS :
Grade 12. Secretarial Certificate/Diploma will be an advantage
Special requirements (skills needed): Computer literacy (Word, Excel and Power point) Ability to communicate effectively in English (written and verbal). Analytical and innovative thinking ability as well as problem solving skills and interpersonal skills. Organizing and typing skills. High level of reliability. Ability to act with tact and discretion. Ability to work under pressure. Knowledge of documentation management.
DUTIES :
Act as a receptionist for the Chief Director. Record appointments and events and manage the Chief Director's diary. Receive telephone calls and refer to the relevant role players. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports. Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for the Chief Director. Co-ordinate meetings and engagements with internal and external stakeholders. Arrange for visitors authorisation and parking. Assist in developing new ideas to improve existing methods and procedures for filing, tasking and document tracking. Create various databases. Develop maintain and update database of internal and external stakeholders. Liaise with travel agencies to make travel arrangements. Handle S& T claims. Identify stationary needs and ensure that stock is kept at required level. Provide any other general administrative management duties in the office. A typing test will be required of all listed candidates interviewed.
ENQUIRIES : Ms R. Wills, (012) 671 5097
APPLICATIONS : Department of Defence, SAMHS HQ, Private Bag X102, Centurion, 0046, or may
be hand delivered to LEW Building (G5), cnr Selborne & Trichard Rd, Lyttelton. CLOSING DATE : 7 December 2014 (Applications received after the closing date and faxed copies
will not be considered).
NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants' training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver's license (where applicable). Failure to comply with the above instructions will result in applications being disqualified.
Adapted from the DPSA website (www.dpsa.gov.za)