The Provincial Government of Gauteng is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability.
The specific reference number of the post must be quoted; failure to comply with these instructions will disqualify applications from being processed.
Department of Human Settlements
JOHANNESBURG
refs/002490
PERSONAL ASSISTANT
Directorate OFFICE OF THE HOD
Package R226 611.00 per annum
Requirements:
Matric plus Secretarial Diploma/ Public Administration Diploma/NQF Level 5 or equivalent qualification 3 - 5 years’ experience in rendering support services to a Senior Manager. Competencies- language skills and strong interpersonal skills; good telephone etiquette; high level computer skills, organizing and writing skills, detail orientated, time management, communication and conflict handling skills.
Duties:
Provide a professional secretariat support function; general office administration, which includes but not limited to: receive telephone calls and exercise discretion; handle queries; perform advanced typing; liaise with key customers and stakeholders; ensure effective flow of information and documents to and from the unit. Diary management: arrange and schedule meetings; confirm appointments; preparation of agendas and record keeping of meetings; book venues and handle logistical arrangements for meetings and workshops. Report writing; manage the overall procurement processes for the unit; coordinate and administer payment of service providers; manage monthly expenditures on goods procured and handling of petty cash; manage the leave register and telephone accounts for the unit and ensure the safekeeping of all documentation in the office in line with relevant legislation and policies; develop and manage a register of all incoming and outgoing documents in line with the business objectives of the Department and, conduct follow-ups with reports. Be proficient in the use of Microsoft applications such as excel, power point, word, Outlook.
Notes:
Requirement of applications: People with disabilities are encouraged to apply. It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of these posts. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
Applications should be submitted strictly online at www.gautengonline.gov.za and it should be accompanied by a Z83, comprehensive Curriculum Vitae (CV) as well as certified copies of qualifications, Identity and valid driver’s license (where driving/travelling is an inherent requirement of the job). Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. People who previously applied for this post, are encouraged to re-apply.
Enquiries Ms Ntshepiseng Moloi - (011) 355 - 4512
Number of Posts 1
Closing Date 2018/02/21