This post is re-advertised in the DOD, broader Public Service and Media (Flyers)
CENTRE : Logistic Support Formation, DOD School of Logistics Training, Cape Town.
REQUIREMENTS :
Grade 10-12, Secretarial experience will be an advantage. Applicants with prior learning, either by means of experience or alternative courses may apply.
Special requirements (skills needed):
Knowledge of Word, Excel and PowerPoint. Ability to communicate effectively in English (written and verbal). Knowledge of all required policies and procedures. Analytical and innovative thinking ability as well as problem solving skills. Excellent interpersonal skills. Sound organisational skills. High level of reliability. Ability to act with tact and discretion. Ability to do research and analyse documents and situations.
DUTIES :
Provide a secretarial support service. Record appointments and events and manage the OC's diary. Receive telephone calls and refer to the correct role players. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports. Compile agenda's and take minutes during meetings. Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for Officer Commanding. Process the travel and subsistence claims for the Director. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Collect all relevant documents for meetings. Keep Officer Commanding 's directory. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Director as required. Keep a filing system. Organise social functions. Operate office equipment. Order and purchase stationary. Keep updated with policy and procedures. Co-ordinate logistical arrangements for meetings when required. Co-ordinate all logistical arrangements for visitors visiting the Officer Commanding. Remain abreast with the procedures and processes that apply in the office of the Officer Commanding. Scrutinize documents to determine actions/information/other documents required for meetings. Record all minutes/decisions and communicate to all relevant role players and make follow- up on progress. Prepare briefing notes for the Officer Commanding as required.
ENQUIRIES : Ms G. Williams, (012) 671-0049.
APPLICATIONS : Department of Defence, Logistic Support Formation Private Bag X1023,
Lyttelton, 0140
Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants' training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver's license (where applicable). Failure to comply with the above instructions will result in applications being disqualified.
CLOSING DATE : 14 November 2014