This post is advertised in the DOD and broader Public Service.
SALARY : R123 738 per annum, Level 5
CENTRE : DPSP Division (Risk Management Directorate), Erasmuskloof, Pretoria.
REQUIREMENTS :
NQF Level 4. Experience in client services, secretarial or related occupation will be an added advantage. Applicants who have completed internship in Public Service will be given preference. Applicants with prior learning, either by means of experience or alternative courses may apply. Special requirements: (Skills needed): Ability to communicate effectively in English (written and verbal). Computer literate (MS Office: MS Word, MS PowerPoint, MS Excel and Internet). Knowledge of Departmental policies and procedures. Analytical and innovative thinking, as well as problem solving skills. Sound organisational skills/events management, excellent inter-personal skills. High level of reliability. Ability to act with tact and discretion. Ability to do research and analyse documents and situations. Must be able to obtain a confidential security clearance within a year.
DUTIES :
Provide a secretarial support service. Record appointments and events and manage the Director's diary. Receive telephone calls and refer to the correct role players. Provide secretarial functions in directorate's meetings. Compile agenda's and take minutes during directorate's meetings. Arrange meetings and events for the Director. Identify venues, invite role players, organise refreshments and set- up schedules for meetings and events. Collect all relevant documents for the meetings. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Director as required. Keep manual filing system for the Director. Maintain an electronic document management database. Organise social functions. Operate office equipment. Stock-taking, order and purchase stationery. Keep updated policy and procedures. Co-ordinate logical arrangements for meetings when required. Co-ordinate logistical arrangements for visitors visiting the Director. Remain abreast with the procedures and processes that apply in the office of the Director. Scrutinise documents to determine actions/information/other documents required for the meetings. Record all minutes/decisions and communicates to all relevant role players and make follow-up on progress. Do photocopying and faxes. Draft routine notes, memo's, letters and reports. Handle petty cash and financial claims. Deal with classified files and documents.
ENQUIRIES : Mr S. Tswale, Tel: (012) 355 5784. Mr S.J. Nkosi, Tel: (012) 355 6269.
APPLICATIONS : Department of Defence, Directorate Human Resources Career Management, Private Bag X137, Pretoria 0001 or may be hand delivered to 195 Bosman Street, Poynton Building, Pretoria, where it must be placed in the wooden box 4 at reception. Attention: Ms L. Hammond.
CLOSING DATE : 30 April 2015 (Applications received after the closing date and faxed copies will not be considered).