SENIOR ADMINISTRATION CLERK: INSTITUTIONAL OVERSIGHT // Department of Water and Sanitation (Bloemfontein)
REF NO: 021118/10
The purpose of this post is to render administrative support services in the
Directorate
Branch: Operational Integration (Free State)
SALARY : R163 563 per annum (Level 05)
CENTRE : Bloemfontein
REQUIREMENTS :
A Senior certificate or equivalent. One or two years’ experience in clerical and
administrative duties. Good knowledge of clerical duties, practices as well as the
ability to capture data, operate computer and collecting statistics. Knowledge and
understanding of the legislative framework governing the Public Service.
Knowledge of working procedures in terms of the working environment. Good
planning, organising and reporting skills. Good financial management skills. Ability
to have good interpersonal relations, flexibility and teamwork. Good verbal and
written communication skills. Computer literacy (Word, Excel and Power Point).
Practical test on computer literacy to form part of interview. Ability to work
independently and to work under pressure.
DUTIES :
The incumbent is expected to render general clerical support services by
recording, organising, storing, capturing and retrieving correspondence and data.
Update registers and statistics. Handle routine enquiries. Make photocopies and
receive or send facsimiles. Distribute documents/packages to various
stakeholders as required. Keep and maintain the filing system for the component.
Type letters and/or other correspondence when required. Keep and maintain the
incoming and outgoing document register of the component. Keeping record of all
files received by and returned from the office of the Director. Provide supply chain
clerical support within the component. Obtain quotations, complete procurement
forms for the purchasing of standard office items. Stock control of office stationery.
Keep and maintain the asset register of the component. Provide personnel
administration clerical support services within the component. Maintain a leave
register for the component, keeping the leave register for the Directorate and
reporting monthly to HR. Keep and maintain personnel records in the component.
Provide financial administration support services in the component. Capture and
update expenditure in component. Capturing S&Ts received from Finance for
approval and keeping a register of S&T returned to Finance for payment; Check
completeness of subsistence and travel claims of officials and submit to manager
for approval; Keeping record of all invoices received for approval and payment;
Keeping record of all sundry payments received for approval and payment. Handle
telephone accounts and petty cash for the component. Coordinate the requests
for quotations for the Directorate and follow up with SCM. Assist with the creation
of Log 1s and ensure that expenditure is within the allocated budget.
ENQUIRIES : V Dywili, Tel No: 051 405 9000
APPLICATIONS : Free State (Bloemfontein): Please forward your applications quoting the relevant
reference number to the Provincial Head: Free State Region, Department of Water
and Sanitation, Private Bag 528, Bloemfontein, 9300.
FOR ATTENTION : Ms. N Molelekoa
CLOSING DATE : 02 November 2018
NOTE : Applications must be submitted on a signed and dated Z83 form, obtainable from
any Public Service Department, and should be accompanied by a comprehensive
CV as well as certified copies of qualifications and Identity document. No late,
faxed or e-mailed applications will be accepted. Correspondence will be limited to
shortlisted candidates only. If you have not heard from us within two (2) months of
the closing date, please accept that your application was unsuccessful. Preference
will be given to previously disadvantage groups. Successful applicants will be
required to undergo standard Government security clearance procedures including
verification of qualifications. Should you be in a possession of a foreign
qualification(s), it must be accompanied by an evaluation from South African
Qualification Authority (SAQA). “All SMS shortlisted candidates will be subjected
to a technical exercise that intends to test relevant technical elements of the job,
the logistics of which will be communicated by the department. Following the
interview and technical exercise, the selection panel will recommend candidates
to attend a generic managerial competency assessment (in compliance with the
DPSA Directive on the implementation of competency based assessments). The
competency assessment will be testing generic managerial competencies using
the mandated DPSA SMS competency assessment tools” People with disabilities
are encouraged to apply for the posts. People who are not employed by the Public
Service Departments are welcomed to apply for posts. The department reserves
the right not to make an appointment
The purpose of this post is to render administrative support services in the
Directorate
Branch: Operational Integration (Free State)
SALARY : R163 563 per annum (Level 05)
CENTRE : Bloemfontein
REQUIREMENTS :
A Senior certificate or equivalent. One or two years’ experience in clerical and
administrative duties. Good knowledge of clerical duties, practices as well as the
ability to capture data, operate computer and collecting statistics. Knowledge and
understanding of the legislative framework governing the Public Service.
Knowledge of working procedures in terms of the working environment. Good
planning, organising and reporting skills. Good financial management skills. Ability
to have good interpersonal relations, flexibility and teamwork. Good verbal and
written communication skills. Computer literacy (Word, Excel and Power Point).
Practical test on computer literacy to form part of interview. Ability to work
independently and to work under pressure.
DUTIES :
The incumbent is expected to render general clerical support services by
recording, organising, storing, capturing and retrieving correspondence and data.
Update registers and statistics. Handle routine enquiries. Make photocopies and
receive or send facsimiles. Distribute documents/packages to various
stakeholders as required. Keep and maintain the filing system for the component.
Type letters and/or other correspondence when required. Keep and maintain the
incoming and outgoing document register of the component. Keeping record of all
files received by and returned from the office of the Director. Provide supply chain
clerical support within the component. Obtain quotations, complete procurement
forms for the purchasing of standard office items. Stock control of office stationery.
Keep and maintain the asset register of the component. Provide personnel
administration clerical support services within the component. Maintain a leave
register for the component, keeping the leave register for the Directorate and
reporting monthly to HR. Keep and maintain personnel records in the component.
Provide financial administration support services in the component. Capture and
update expenditure in component. Capturing S&Ts received from Finance for
approval and keeping a register of S&T returned to Finance for payment; Check
completeness of subsistence and travel claims of officials and submit to manager
for approval; Keeping record of all invoices received for approval and payment;
Keeping record of all sundry payments received for approval and payment. Handle
telephone accounts and petty cash for the component. Coordinate the requests
for quotations for the Directorate and follow up with SCM. Assist with the creation
of Log 1s and ensure that expenditure is within the allocated budget.
ENQUIRIES : V Dywili, Tel No: 051 405 9000
APPLICATIONS : Free State (Bloemfontein): Please forward your applications quoting the relevant
reference number to the Provincial Head: Free State Region, Department of Water
and Sanitation, Private Bag 528, Bloemfontein, 9300.
FOR ATTENTION : Ms. N Molelekoa
DEPARTMENT OF WATER AND SANITATION
CLOSING DATE : 02 November 2018
NOTE : Applications must be submitted on a signed and dated Z83 form, obtainable from
any Public Service Department, and should be accompanied by a comprehensive
CV as well as certified copies of qualifications and Identity document. No late,
faxed or e-mailed applications will be accepted. Correspondence will be limited to
shortlisted candidates only. If you have not heard from us within two (2) months of
the closing date, please accept that your application was unsuccessful. Preference
will be given to previously disadvantage groups. Successful applicants will be
required to undergo standard Government security clearance procedures including
verification of qualifications. Should you be in a possession of a foreign
qualification(s), it must be accompanied by an evaluation from South African
Qualification Authority (SAQA). “All SMS shortlisted candidates will be subjected
to a technical exercise that intends to test relevant technical elements of the job,
the logistics of which will be communicated by the department. Following the
interview and technical exercise, the selection panel will recommend candidates
to attend a generic managerial competency assessment (in compliance with the
DPSA Directive on the implementation of competency based assessments). The
competency assessment will be testing generic managerial competencies using
the mandated DPSA SMS competency assessment tools” People with disabilities
are encouraged to apply for the posts. People who are not employed by the Public
Service Departments are welcomed to apply for posts. The department reserves
the right not to make an appointment